Southridge is an independent day school located in South Surrey, BC. The school is home to 680 students enrolled in Kindergarten through Grade 12. Our mission is to develop well-rounded students with the love of learning, integrity, character and confidence to realize their full potential and make a difference in the world.
Southridge is affectionately described as “a lighthearted place of serious purpose” and we want you to know…it’s true! If you enjoy working in an energizing, collaborative, and collegial environment with colleagues passionate about nurturing strong minds and good hearts, we want to hear from you!
POSITION DESCRIPTION:
Events Coordinator
We are currently inviting applications for the temporary full-time position of Events Coordinator. This is an 6-month pregnancy leave contract and will commence on May 1, 2023 thru to November 24, 2023.
POSITION OVERVIEW
Reporting to the Director of Advancement and Community Relations and working closely with our amazing parent volunteers, the Events Coordinator will plan, organize and execute the Southridge Golf Tournament, Welcome Back BBQ and the Annual Gala.
The successful candidate will have widespread fundraising event experience and hands-on experience managing and nurturing volunteer relationships.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Fundraising Event Co-Ordination
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Works in collaboration with volunteers to plan and conduct signature fundraising events, including an annual gala and the golf tournament.
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Cultivates, solicits and stewards sponsors for each fundraising event.
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Ensures compliance with Canada Revenue Agency regulations on charitable gift receipting, acceptance and valuations of gifts-in-kind.
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Ensures compliance with BC Gaming regulations, including the application for permits to conduct raffles, 50/50’s, and any other gaming activities.
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Ensures that we abide by all regulatory boards including the Liquor Control and Licensing Branch, city and municipal by-laws, and that we have all required licenses, permits and contracts.
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Monitors event budgets.
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Maintains comprehensive and organized records of event details, including planning documents, meeting minutes, post-mortem analysis, etc.
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Uses event management software and databases effectively from data input to financial summaries and reports.
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Ensures maintenance of event registration and sponsorship records.
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Solicits, selects and evaluates service providers according to event requirements.
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Works in collaboration with the Marketing and Communications team to identify communication needs and event objectives in order to develop proactive and strategic marketing and communication plans for each event.
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Provides administrative support and oversight of volunteer event committees.
Community Event Management and Support
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Working closely with volunteers and/or colleagues, plans and conducts numerous stewardships, community and other school events, such as BBQs, ‘Welcome Back’ events, parent evenings, etc.
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Monitors event budgets.
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Maintains comprehensive and organized records of event details, including planning documents, meeting minutes, post-mortem analysis, etc.
QUALIFICATIONS AND SKILLS
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Outstanding organizational skills and attention to detail
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A strong and creative writer and communicator
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Exceptional interpersonal skills with the ability to work effectively and collaboratively with anyone
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Dependable and hard-working - someone who does what it takes to get the job done
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Sense of humour and positive attitude
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A passion for event planning
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High degree of tact, diplomacy and professionalism
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Tech savvy and a quick learner – experience using Raiser’s Edge and/or Auction Maestro would be beneficial
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Bachelor’s Degree in a related discipline
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5+ years experience organizing and managing fundraising and large-scale events
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Extensive experience in volunteer management
VALUES:
The ideal candidate will be aligned with Southridge's values (truth, tolerance, compassion, and respect) and mission, will want to be an active member of a vibrant school community, and will demonstrate a desire to make a difference in the world. They will be someone who:
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Is a lifelong learner
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Has excellent study, critical thinking, and communication skills
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Is a creative and independent thinker
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Has a positive attitude
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Seeks their passion
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Believes in the value of trust, tolerance, compassion, and respect
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Understands the sacrifice and reward of community service
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Has an appreciation of, and a desire for, lifelong physical activity and fitness
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Commits to personal wellness
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Appreciates the arts and their contribution to a richer life
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Can work effectively as part of a team
Southridge offers a competitive salary and pays 4% above the Vancouver School District. In addition, we have a comprehensive benefits package and a generous RRSP matching program, access to health and wellness activities, and generously supported professional learning and development opportunities.
To apply for this position, please visit our 'How to Apply' page for step-by-step instructions on applying to our online system. This posting will remain open until filled.
To learn more about our school, explore our website: southridge.bc.ca.
We thank all applicants for their interest. Only those under consideration will be contacted.